Operating a coin laundry offers consistent income, yet, as with any small venture, it entails its own expenses.
Understanding which expenses are deductible can make a big difference in how much you keep in your pocket at the end of the tax year.
This guide shows you the typical deductible costs for a coin laundry, how to monitor them, 法人 税金対策 問い合わせ and the applicable tax regulations.
INCOME AND EXPENSES OVERVIEW
Your taxable income equals your gross revenue minus the total deductible expenses.
Gross revenue includes every dollar you collect from coin and card payments, any prepaid memberships, and additional services such as detergent sales or dry‑cleaning pick‑ups.
The expenses you can deduct are those that are ordinary (common in the industry) and necessary (helpful for running your business).
KEY DEDUCTIBLE EXPENSE CATEGORIES

1. Equipment and Machinery
   

• Acquiring or renting washers, dryers, coin acceptors, and vending machines

• Fees for installing or upgrading automated payment systems
• Related installation labor costs
• Mileage and fuel costs for supplying laundry items
Depreciation is usually the primary method of deduction for large equipment.
The Modified Accelerated Cost Recovery System (MACRS) allows depreciation over 5‑ or 7‑year classes, or you may opt for Section 179 expensing to write off the full purchase price in the first year (within limits).

1. Utilities
   

• Electricity and gas that run the machines

• Water and sewage charges for laundry operations
• Heating or ventilation expenses that ensure facility comfort
Utilities are entirely deductible as operating expenses; maintain detailed bills and segregate laundry use from other activities.

1. Repairs and Maintenance
   

• Regular maintenance contracts for washers and dryers

• Part replacements such as belts, bearings, or control panels
• Small renovations that maintain building safety and functionality
Repairs that extend the life of equipment are deductible in the year incurred. Major upgrades that add new functionality are treated as capital expenditures and depreciated.

1. Building and Lease Costs
   

• Lease or rent payments for the commercial space

• Property taxes, insurance, and security services linked to the location
• Improvements to the leasehold including shelving, lighting, or tile work
Lease payments are fully deductible, while improvements that raise property value are depreciated either over the lease term or the property’s life, based on your method.

1. Consumables and Supplies
   

• Detergent, bleach, fabric softener, and dryer sheets

• Coin or card machine supplies including change or receipt paper
• Cleaning supplies used on the premises
These costs are standard operating expenses and fully deductible; keep receipts and log usage.

1. Labor and Payroll
   

• Pay for employees who monitor machines, clean the facility, or provide customer service

• Payroll taxes, unemployment insurance, and workers’ comp
• Benefits for employees like health insurance premiums or retirement contributions
All payroll costs are deductible; use payroll software or a professional service to guarantee accurate reporting.

1. Marketing and Advertising
   

• Flyers, signage, and web ads

• Promotional events or loyalty programs
• Website maintenance and domain costs
Ads costs are fully deductible provided they directly aim to attract customers.

1. Professional Services
   

• Accounting and tax prep fees

• Legal advice for zoning or licensing matters
• Business licensing and permit costs
These are ordinary business costs and are fully deductible.

1. Insurance
   

• General liability coverage

• Property and casualty coverage
• Equipment insurance for washers and dryers
Premiums are fully deductible; retain payment proof and coverage statements.

1. Miscellaneous
   

• Parking fees and tolls for delivery vehicles

• Membership or subscription fees for industry associations
• Cost of a mobile app or loyalty platform
If the expense is business‑related, it is deductible.
RECORD‑KEEPING BEST PRACTICES
Accurate record‑keeping is essential to any deduction plan. Here are several ways to keep your docs tidy:
• Use a dedicated bank account for the business to streamline tracking of revenue and expenses.
• Use small‑business accounting software with built‑in categories for laundromat expenses.
• Maintain receipts, invoices, and bank statements for a minimum of seven years, since the IRS can audit for that span.
• Maintain a mileage log if you use a vehicle for business purposes.
• Keep a thorough fixed‑asset register for depreciation, recording purchase dates, costs, and methods.
TAX RULES TO KEEP IN MIND
• Section 179 expensing limits the amount you can deduct in a single year. For 2025, the limit is $1,160,000, phased out after $2,890,000 in total equipment purchases.
• The alternative depreciation expense (ADE) or bonus depreciation can allow you to accelerate deductions for certain property classes.
• If you are in a cash basis, you deduct expenses when you pay them, but you must still account for depreciation.
• A home‑based laundry might qualify for a home office deduction, yet only the exclusive and regular business portion of your home is deductible.
COMMON MISUNDERSTANDS
1. "All equipment is fully deductible." – The full purchase price cannot be deducted in the purchase year unless Section 179 or bonus depreciation applies; otherwise, equipment is depreciated over time.
2. "Utilities are not deductible because they’re utilities." – They are a direct cost of operating the machines and are fully deductible.
3. "I can deduct the cost of a new computer only if I use it for marketing." – The computer is deductible when used for business administration; personal use means only the business portion counts.
FINAL THOUGHTS
A coin laundry may prove lucrative when costs are managed efficiently and tax deductions are leveraged.
When you classify expenses accurately, keep meticulous records, and stay current with tax law changes, your after‑tax profit will increase.
When unsure about applying deductions or depreciation schedules, seek a CPA who specializes in small business or hospitality tax planning.
They can assist in navigating complexities and make sure you don’t leave money on the table.